IT Consultancy Guildford & Surrey
An outside view of your IT for Guildford businesses
We audit your systems, cost a roadmap, plan cloud migrations and office moves, then manage each project to sign-off. Fixed fee or retainer, with the scope agreed in writing first.
The basics
What is IT consulting?
An IT consultant sets out what to change in your Guildford firm's technology, in which order and at what cost. We review your devices, licences, security and suppliers, then write it all up as a costed roadmap that your board can approve and act on.
Your helpdesk fixes laptops and resets passwords. We take on the bigger calls: a server near end of support, a cloud move, an office fit-out or a contract renewal.
Sound familiar?
Four decisions Guildford firms bring to an IT consultant
These are the situations that most often bring Guildford and Surrey businesses to us for planning work:
IT has no clear owner
Nobody holds the whole IT picture. We write the plan and budget for the board, and a monthly retainer keeps it current.
A server is close to end of support
We cost a replacement server against Microsoft 365 and Azure, with the risks of each, then plan your chosen route.
The lease starts before the lines are in
New lines can take longer than the fit-out. We check providers, order early and add a 4G or 5G backup.
A client wants security evidence
Defence and aerospace clients ask about MFA, patching and Cyber Essentials.
Left alone, each of these turns into a rushed purchase or a missed deadline. A written plan lets you decide early, with the costs and risks in front of you.
Every engagement ends in a document for the board.
Book a consultation
Why it matters in Guildford
An IT plan for Guildford businesses
The projects a Guildford firm needs depend on its building, sector and hiring. A listed High Street office, a Research Park spin-out and a Slyfield trade counter need different plans. We map what you have.
IT consultancy helps you:
- Budget hardware refreshes by quarter
- Choose between a new server and the cloud
- Review contracts before renewal dates
- Plan an office move or fit-out
- Give IT a plan and an owner
What we provide
IT consultancy services in Guildford
Book one fixed-fee piece of work, such as an audit before a lease break, or keep us on a monthly retainer. We work with businesses across Guildford, Woking, Godalming and Surrey, on site or remotely.
- 01
IT audits, roadmaps and budgets
We list laptops, servers, licences and admin accounts, then check patching, backups and passwords. The roadmap shows end-of-life dates, renewals and quarterly hardware costs, so nothing lands on the budget unannounced.
- 02
Cloud migration planning
We match each on-premises server workload to SharePoint, OneDrive, Exchange Online or Azure. The plan sets the order, the licences and the rollback points, so you know how each move will run before it starts.
- 03
Security and compliance planning
We check your setup against the five Cyber Essentials controls and your client questionnaires. You get the gaps, the fixes and the evidence you need for assessment by an IASME-licensed certification body.
- 04
Office moves and fit-out planning
We spec data points, cabinet power, cooling and Wi-Fi for your fit-out contractor. We order connectivity early, then run move day and test each desk so phones and systems work before staff arrive.
- 05
Power Apps and Power BI planning
We plan Power Apps, Power Automate and Power BI to replace paper job sheets and spreadsheets, and check which Microsoft 365 licences already cover them. Many firms start with one form or one report.
- 06
Supplier and contract reviews
We list notice periods, renewal dates and duplicates across broadband, phone, printer, software and support contracts. Then we flag which ones to renegotiate, merge or end before the next renewal date.
Who we work with
- Small and medium-sized firms
- Multi-site firms across Surrey
- Directors and finance leads
- Firms with an IT provider already
How it works
How we scope and manage an IT project
Four stages take you from a decision you're unsure about to a plan the board can approve. You always know what happens next and what it costs.
- 01
Scoping call
We start by talking through the decision in front of you. Then we define what the work covers and confirm a fixed fee or retainer in writing. Nothing starts until you have read the scope and agreed it.
- 02
Audit and interviews
We review your devices, licences and systems on site in Guildford or remotely, and ask the staff who use them every day what slows them down and what keeps going wrong.
- 03
Costed roadmap
You receive written options with costs, risks and a recommended order of work for the board to approve. Urgent fixes come first, and bigger projects are spread by quarter.
- 04
IT project management
We manage the rollout, coordinate your suppliers and your team, and report progress against the plan at each milestone. Or we stay on a retainer to keep the plan current.
Frequently asked questions
IT consultancy questions, answered
What does an IT consultant do for a small business?
An IT consultant reviews your devices, licences, security and suppliers, then explains what to fix, replace or move and what each change will cost. We put that advice into a written roadmap and can manage the projects that follow, so the plan has an owner.
How much does IT consultancy cost in Guildford?
We charge a fixed fee for a defined project, such as an IT audit, a migration plan or an office move, or a monthly retainer for ongoing advice and planning. We agree the scope and the fee in writing before any work starts.
Do we have to use your managed IT support to buy consultancy?
No. You can buy consultancy on its own for a single project, a second opinion or a contract review. Some Guildford firms keep their current IT provider and use us to plan and oversee change. Others move to our managed IT support later.
Can you plan our office move in Guildford?
Yes. We survey the new space, specify cabling, Wi-Fi and comms cabinet needs, and order the connectivity early, because new lines can take longer than the fit-out. On move day we test each desk.
Should we move our server to Microsoft 365 or Azure?
That depends on what the server runs. Files and email suit SharePoint, OneDrive and Exchange Online. Accounts or CAD software may need Azure or a hosted server. We compare cost and risk for each workload.
Can you help with Cyber Essentials and client questionnaires?
Yes. We check your setup against the Cyber Essentials controls, fix the gaps and help you answer client questionnaires with evidence such as MFA, patching and backup reports.
What is an IT roadmap and what does it show?
A written plan of what to change, in which order and at what cost. It shows end-of-life dates, renewals and hardware costs by quarter, so the board can budget ahead.
Do you work with businesses outside Guildford?
Yes. We work with firms across Guildford, Woking, Godalming, Cranleigh and Surrey, on site or remotely, and plan rollouts for firms with several sites.
Can you plan Power Apps and Power BI for us?
Yes. We plan Power Apps, Power Automate and Power BI to replace paper job sheets and spreadsheets, and check which of your Microsoft 365 licences already cover them before you buy anything new.
Other questions
Can't find what you're looking for? Contact us and our team will be happy to help.
Accredited IT support, independently certified.
Get in touch
Talk to an IT consultant in Guildford
Tell us the decision in front of you, whether that's an ageing server, an office move or a contract renewal, and we'll scope the work and confirm the fee in writing. Call 01483 310150 or email hello@guildforditsupport.uk.
Book a consultation